Built in Oklahoma · For oil & gas back-office

AI for the work that drains your best people

Title abstracts, pooling notices, lease deadlines, state filings. We build the document and data automation that gives landmen and operators their weeks back — scoped per workflow, per jurisdiction, with a clear success metric before any code gets written.

Schedule a call → See what we build →
Scroll
About Heading

Built for landmen and operators, not pitch decks

Most AI shops walk into oil and gas from outside. We don't. The team pairs engineers who build AI day-to-day with operational experience inside the industry. Every engagement is scoped to one workflow, built on a stack chosen to integrate with the tools your team already uses, and measured against hours your people get back.

See what we build →
advisory, land & title, regulatory automation

The land department was designed for the fax machine. Most still runs that way.

200+
respondents per pooling notice — each address verified by hand
20K+
courthouse images per major title project, classified manually
5×
the same production data, reformatted across filing portals that don't talk
What We Hear

Where the back-office actually breaks down

These come up in every discovery conversation with operators and landman shops. None are technology problems. All are time and accuracy problems.

01

Title work takes weeks

Senior landmen hand-classify courthouse records. Three-week abstracts are normal. Outside title opinions add another month and a mid-five to low-six figure invoice — multi-section units run higher.

02

Pooling deadlines under fire

OCC notice windows are tight. Manual respondent extraction and address verification across hundreds of parties per packet eats junior staff time you can't get back.

03

Lease obligations slip

Royalty terms, Pugh clauses, continuous-drilling deadlines buried across hundreds of PDFs. The first sign of trouble is usually a missed deadline.

04

Same data, five filings

Production reports reformatted by jurisdiction and submitted across portals that don't talk to each other. The same number, typed five times.

What this looks like in 12 months

Your senior landmen working acquisitions, not courthouse runs.

Your junior staff learning the deal side instead of data entry.

Your filings out the door before the deadline, every time.

How We Engage

From workflow to working pilot

Every engagement follows the same arc — embed, build, deploy. Scoped tightly, measured against the metric you care about.

01

Discover & Scope

We embed with your team to map the workflow, surface the highest-impact intervention, and agree on success metrics before any code gets written.

02

Build & Pilot

We design and develop the solution against a contained slice of your operations — one asset, one jurisdiction, one workflow — then iterate on what actually works.

03

Deploy & Hand Off

Production rollout with monitoring, alerting, and the documentation your team needs to operate it independently. We stay on retainer if you want us to.

Advisory

AI Advisory & Strategy

We embed with your team department by department, identify the highest-impact workflows for AI, and produce a phased plan — what to pilot first, what to defer, what to leave alone.

  • Workflow discovery across operations
  • Solution design and technology selection
  • Pilot scoping with clear success metrics
  • Team enablement and implementation handoff
Engagement

Land & Title Automation

The two highest-volume workflows in any land department — title abstracts and lease obligations — both grounded in county courthouse records and your operator filing systems. We OCR, classify, and structure them so senior landmen stop doing junior work.

  • Courthouse record OCR & classification (deeds, leases, assignments, releases)
  • Chain-of-title assembly with instrument summaries
  • Lease term & deadline extraction across your library
  • Scoped per county, per project, per existing system
Engagement

Pooling & Notice Automation

The deadline-driven paperwork that turns into all-hands fire drills. We build automation that extracts respondents from OCC orders, verifies addresses against public filings, and assembles a mailable notice packet in hours — with the audit trail compliance demands.

  • Respondent extraction from regulatory orders
  • Address & party verification with full audit trail
  • Statutory notice letters (52 O.S. §87.1) and packet generation
  • Built per jurisdiction, per workflow
What We Build

The three engagements above are the patterns we've scoped most often. They're examples, not limits. Anything in your back office that's slow, manual, and document-heavy is in scope — if AI can make your team faster at it, we can build it.

Your data stays in your environment

We deploy into your Azure or AWS tenant. Title libraries, lease terms, and courthouse images stay in your subscription. LLM inference runs against your contracted Azure OpenAI or Bedrock endpoint, or an open-weights model in your VPC — never a shared multi-tenant service.

Every output goes through your team

The agent does the assembly — OCR, classification, drafting. Your landmen do the judgment. We don't file applications, testify, or make the good-faith-effort determination — those stay with your team and outside counsel.

Where Else We Engage

Other workflows we can scope a pilot for

Land & title and pooling are the most common asks. These are the next-most-common — the ones that come up halfway through a discovery call once the first workflow is scoped.

Engagement area

Production Reporting & State Filing

Filings that run themselves.

Automation that pulls production data and formats it for the jurisdiction-specific forms — Texas RRC Form PR, Oklahoma OTC Form 300, NDIC monthly, NM OCD C-115, Louisiana SONRIS — designed around your existing data sources.

Engagement area

Curative Work

Document gathering and chain cleanup for Land.

Affidavits of heirship, missing-instrument hunts, stipulations of interest, and the cross-referencing that today eats senior landman time on every new location.

Engagement area

Division Orders & Pay-Deck Maintenance

DOIs reconciled for Revenue / DOA.

Decimal-interest recalculation, owner cross-referencing, and pay-deck updates — built for your Revenue Accounting and Division Order team, not your Land team. Late-payment risk eliminated at the source.

Who We Are

A small Oklahoma-based team of engineers

Engineers who build the AI, paired with operational experience from inside the industry. Small by design — when you engage with us, you talk to the people writing the code, not an account manager.

Shawn Agarwal

Shawn

AI Solutions & Operations

Builds the agent and workflow layer end-to-end. Computer engineering background, focused on systems that hold up in operational use rather than in demo screenshots.

Joshua Tu

Josh

Industry Relationships & Strategy

Grew up in Oklahoma's Mid-Continent and started his career on the operator side at Compass Energy. Brings the buyer's perspective into every scoping conversation.

D

Dayln

Engineering & Implementation

Owns integrations, audit logs, and deployment — the unglamorous parts that determine whether a pilot survives contact with production data.

What's Next

Bring us a workflow. We'll come back with a scope.

Discovery: 2–3 weeks. Pilot: 8–14 weeks (longer for workflows touching outside title counsel). Typical engagements run $30k–$150k. Our design-partner program closes Q4 2026 — limited to three Mid-Continent operators on preferred terms. Mention "design partner" in your message if that's you.

Schedule a call →
Get In Touch

Tell us what's eating your team's time

Even if AI isn't the answer, a half-hour conversation usually narrows down what is. Design-partner program closes Q4 2026 — preferred terms for three Mid-Continent operators. Mention “design partner” in your message.

Email
contact@headingsoftware.com
Phone
+1 (405) 537-0233
Location
Oklahoma, USA

Schedule a call